Built upon Microsoft windows technology, inspHire’s hire and rental software solutions combine simplicity of use with incredible functionality to help streamline your business processes at both front end and back office levels.

The most popular rental management software package, Office Edition helps hundreds of businesses in the UK and around the world run more smoothly and cost effectively. It does everything you need it to and more, allowing you to concentrate on what you do best: running your business. Office Edition is perfect for small to medium sized rental businesses with up to 60 users, perhaps with more than one site.

Key Features:

• User-friendly navigation built upon Microsoft Windows technology.
• Complete stock and asset management.
• Efficient hire contract processing streamlining admin processes.
• Fast on hire/off hire reducing customer counter time.
• Controls Purchase order processing.
• Seamless integration into Sage and other popular accounting packages.
• 360 degree reports – analyzing business data from every angle.
• Easy exportation into MS Word and Excel.

Simple User Interface

inspHire has a series of simple and clear views screens. These can be split into three sections, Stock, Customer and Operations. The screens are designed to give the users a 360 degree view of the business and the daily activities that users will carry out. Screens have an Office 2007 look and feel to them which is not only easy on the eye but makes it feel familiar for new users so they can pick up the system quickly.

• Stock Screens - show users what stock is available, in service or repair, when it is due back and other important stock information. They range from Excel style screens showing hire periods in a colour block, through to a physical count of items available and unavailable for hire. All these screens are interactive and users can drill further into the screens to open hire contracts, print documentation or off-hire contracts.
• Customer Screens – list all the items on-hire to a customer, all quotes and future bookings as well as giving you an interactive history screen. As with the stock screens users can amend contracts, reprint documentation and even reprint invoices from the customer history screens.
• Operations Screens – give users a clear idea of the days / weeks deliveries and collections, items that need to be repaired and serviced and help users to maximise the efficiency of the hire fleet.  All our Operations screens have print facilities so users can take a list of all their individual deliveries or collections on a daily basis.

Reporting Analysis

inspHire has a full reporting suite with all of the management reports that you would expect and more. These range from operational reports and business reports to financial and customer reports. Each report will give you key information that your business needs. All these reports are generated by simply on-hiring and off-hiring items. inspHire just collates all the information and gives it to you in easy to understand formats. Examples of key reports are:

• Live Site Report (What’s Out Where) – This report tells you what’s currently out on hire, to whom and for how long. This report can be run for different customers, types of equipment or even cross hire only items.

• Utilisation Report – This report gives you both financial and physical utilisation over a period of time. You can use this report to compare different periods of time (such as month versus year to date).  This report is invaluable to any rental company.
• Return on Investment (Asset Analysis Report) – This report gives you the return on investment (ROI) of each item in your fleet. You can split it by types of equipment or by depot location and inspHire will give you your return on investment over the last twelve months. This report will help you to make future purchasing decisions as well as helping you to decide what to sell and at what price.
• Services Due Report – This report will tell you what needs servicing, where its on hire and what service is required.
• Customer Revenue and Grouped Revenue Reports – Easy and simple to run, and shows you customer revenue on a month by month basis as well as the type of equipment they are renting from you.
• Link to Excel - All inspHire reports can be exported into Microsoft Excel, PDF, Lotus Notes or into many other formats. All reports can also be emailed directly out of inspHire.

• Automated Reports - inspHire has a Report Scheduler feature which means you can schedule reports to be emailed out on a regular basis. If a customer regularly asks for a live site report, you can schedule this to be emailed to them on a weekly basis.  Report Scheduler can also be used to make key information available to internal staff, information such as items that are due a service in the next week or all the items that are overdue a service for example. inspHire’s Report Scheduler is simple to set up and a very powerful customer service tool.

• Dynamic Reporting – While inspHire has some very valuable reports within the system, you may want to see information that you can drill into. This is where Smart Views come into play. Smart Views are simple to set up and allows you to build user defined interactive reports. Each report can be drilled into allowing users to access hire contracts, purchase orders or stock information. These Smart View reports can be printed out or exported directly into Excel.